A floormap of the meeting rooms is available here. Please note the following instructions.
Speakers should arrive prior to the start of the session and introduce themselves to the Session Chair.
A cable TV monitor in each room will be used to time the sessions. This timing will be strictly enforced by the Session Chair.
Contributed papers are limited to 10 minutes with 2 additional minutes for discussion. This is followed by 1 minute for transition to the next paper. The monitor will provide clear indication at 8, 10 and 12 minutes.
Each presentation room is equipped with an LCD projector, screen, lavalier microphone and pointer. Speakers must provide their own laptop computer. Macintosh users should provide their own adaptor to connect their laptop to the projector. Speakers are responsible for procurement and cost of renting any additional AV equipment. Also note that the APS is not responsible for the security of any personal computers.
There is very little time to recover from an AV malfunction, should one occur. Please check for the following common reasons for malfunctions (before your presentation):
Meeting room projectors will have 1024 by 768 resolution. Please set your laptop resolutions to 1024 by 768 or lower. Your images will not display properly if your laptop resolution is higher than the projector.
Set the power profile, monitor profile and screensaver on your laptop to turn off the sleep/hibernate mode. Your laptop will usually revert to its default resolution if it goes into sleep/hibernate mode.
Animations and equations in PowerPoint are not necessarily compatible across different versions. If you load your presentation on to a different computer, please check that it displays correctly.
Show up ten minutes before the session starts, and ask the student volunteer in the room to connect your laptop to the six-way switch; do not do so by yourself.
Macintosh users should bring their own adaptor to connect their laptop to the projector.
A speaker-ready room staffed by technicians is provided for your use (see map for location).
Please test your presentations and confirm your laptop settings in the speaker-ready room prior to your talk.
Please note the following instructions.